Question 1

I've tried several free job portals to find candidates, but none have been successful. Additionally, in the Malaysian market, many young people seem to prefer starting their own businesses rather than seeking employment. Can other HR offer advice? Why is it difficult to find qualified employees? Any good hiring platform should i try?

Accepted Answer

Finding quality employees can be time-consuming, especially in fast-paced world. If your hiring and interview process is too long or confusing, it can increase the abandonment rate, resulting in fewer applicants. To speed up the hiring process, I recommend using the AJobThing recruitment platform. Their instant job ads can help you hire within 72 hours!

Question 2

Currently there is employee did not perform well in our marketing department. But she is still under her probation period. Can we terminate her during probation period.

Accepted Answer

Employers can't terminate a probationary employee without a good reason. This means they need to have a clear and strong justification for letting the employee go before their probation period is over.

Refer here for more info: https://www.ajobthing.com/resources/blog/can-employee-terminate-a-probationary-employee

Question 3

I have an employee who wants to resign. Are there any forms I need to provide to my employee? What is the process for handling EPF after an employee resigns?

Accepted Answer

When an employee resigns, you should provide them with a resignation letter template and an exit clearance form. For EPF handling, upon resignation, you need to update their exit date in your KWSP i-Akaun and ensure their final EPF contribution is paid before the 15th of the following month.

Question 4

I am a new HR payroll hire, could you please provide guidance on how to make EPF payments as an employer? Which website should I visit to pay EPF?

Accepted Answer

You can pay EPF contributions through e-Caruman or online banking. With e-Caruman, you need a KWSP i-Akaun. For online banking, upload the EPF payment bank file on your bank's website (currently only available for Maybank customers) You can make payment via FPX (non-approval flow). You can make payment via direct debit (only for employers who have registered DDA). You can make payment at EPF/Bank counters.

Question 5

If my employees work on a public holiday, how should I calculate their salary? What is the rate of pay?

Accepted Answer

The ordinary rate of pay on public holidays must be at least twice (2 times) the ordinary rate of pay on working days. The overtime rate of pay on public holidays shall be no less than thrice (3 times) the ordinary rate of pay on working days.

Question 6

Should Hari Raya Haji be a public holiday, or should it be up to companies to decide?

Accepted Answer

According to the Employment Act, every employee is entitled to 11 designated public holidays. Five are mandatory, and the other six can be chosen by employers. Raya Haji is among the optional six, but if employers require employees to work on this day, they must pay double the regular wage.

Question 7

I heard there's an 'Amnesty Month,' but what exactly is the deadline?

Accepted Answer

The registration and contribution period for employees with the Social Security Organisation (Socso) by employers under the "Amnesty Month" initiative initially set to end May 31, has been extended by one month until June 30.

Question 8

I need to submit Form B, but I'm a bit unsure about the process since it's my first time. Can you provide some guidance?

Accepted Answer

You may submit Form B through e-filing. For a detailed step-by-step guide on submission, please refer to this blog: https://www.ajobthing.com/resources/blog/lhdn-form-b-submission-a-comprehensive-guide

Question 9

When is the deadline for submitting Form B?

Accepted Answer

The due date for submission of Form B for Year of Assessment 2023 is 30 June 2024.

Question 10

I'm looking to claim SOCSO benefits, but I'm a bit lost on how to get started

Question 11

I heard there are two schemes under SOCSO: the Employment Injury Scheme and the Invalidity Scheme. What's the difference between them and the benefits they offer?

Question 12

I have employees who have worked for up to 3 years. How many days of severance pay are they entitled to? Is severance pay mandatory in Malaysia?

Accepted Answer

According to Employment Act in 2023, Malaysian companies must provide severance pay to all employees, regardless of their job type or salary.

For more information of how to calculate severance pay, you can refer: https://www.ajobthing.com/resources/blog/severance-pay-malaysia-and-how-it-calculates

Question 13

We have decided to terminate this employee due to his misconduct. I am new HR here and may i know what is the compensation for termination of employment in Malaysia?

Question 14

As an HR representative, may I know if it is legal for our management to terminate the employment of this woman who has already worked for the company for 2 years, solely due to her pregnancy?

Accepted Answer

Employers cannot issue termination notices to pregnant female employees or those experiencing pregnancy-related illness, as per Section 41A(1) of the Employment Act 1955. However, exceptions may apply in cases of misconduct or business closure.

Question 15

I am calculating paternity leave for my employees. Does 7 days paternity leave include saturdays and sundays?

Accepted Answer

Paternity leave extends over public holidays and weekends, making a seven-day leave period effectively equal to five working days.

Topics

Q&A EPF & SOCSO

Q&A Form EA

Q&A Employment Law

All Post

Why is it so hard to find qualified employees?

Can we terminate an employee during probation?

What to do with EPF after resignation?

How to pay EPF as employer?

How do I calculate the salary for work on a public holiday?

What if I don't allow my employees to take the Hari Raya Haji public holiday?

When is the deadline for registering workers with SOCSO?

How to Submit Form B?

When is the deadline for submitting Form B?

How do I apply for a SOCSO claim?

What benefits does SOCSO include?

Is severance pay mandatory in Malaysia?

What is the compensation for termination of employment in Malaysia?

Can a company terminate a pregnant employee in Malaysia?

Does 7 days paternity leave include weekends?